The Institute for Government is the UK's leading independent think tank promoting more effective government. We work with all the main political parties and with senior civil servants in Westminster, Whitehall and across the UK, providing fresh thinking through research, events and leadership development.
The Institute for Government is currently inviting applications for an Events Officer, starting as soon as possible.
The events programme of the Institute is essential to our public profile. Rooted in the work programmes that the research team are working on, events are opportunities for us to discuss the themes of our work with other experts and senior decision-makers, and to communicate our messages to the media and wider public. All our events, whether in-person, hybrid or entirely online, are produced to a very high standard and often include high-profile speakers and audiences. Our events officers work with colleagues across the Institute to deliver our range of public events, roundtables, workshops and conferences.
As part of the events team, within the wider communications team and reporting to the Director of Communications, you will:
- Support the design and co-ordination of the Institute’s programme of public and private events, workshops and roundtables;
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Manage all the logistics around timely and professional event organisation and delivery, including:
- Liaising with IfG colleagues and external speakers to agree dates and timings for events, helping to manage a busy and flexible diary;
- Approaching external speakers for specific events as suggested by colleagues in the research and partnerships teams, and working closely with partners to deliver sponsored events;
- Creating guest lists, sending out event invitations and managing RSVPs using the Institute’s CRM database;
- Making all necessary catering and room set-up arrangements, including liaising with audio-visual support colleagues to ensure all an event’s AV needs are met;
- Preparing briefing notes for internal and external speakers;
- Greeting guests, assisting with registration and attending events to assist with delivery on the day (including working outside core hours);
- Capturing event analysis and updating records of attendance using CRM;
- Help prepare for and deliver Institute events outside of London, including our party conference programme;
- Share management of the busy events email inbox and deal with internal and external event enquiries;
- Help to keep the events page of the Institute website up-to-date.
Salary
The salary range for this role will be £30,000 to £35,000 (full time equivalent). Your starting salary will be based on skills and experience.
Remote working
Full-time staff are typically expected to work from the Institute’s offices in London for at least three days a week, including Mondays, with the option to work remotely for up to two days a week. Expectations may be different for part-time staff or staff with flexible working arrangements. Unless specifically agreed otherwise, Events Officers are expected to be on-site for all in-person or hybrid events that they are responsible for.