The Policy and Communications Team Assistant will play a vital role as the glue of our busy team. He or she will undertake finance administration tasks, make travel arrangements and provide personal support to the Director of Policy and Communications, as part of the virtual team of Assistants working across our three offices.
Key tasks / responsibilities
- Process purchase order requests, expense claims and invoices for payment using the company’s finance systems;
- Assist the team with admin tasks around event management, press office and media monitoring;
- Assist with travel arrangements for the Director and other staff as requested;
- Undertake basic desk research;
- Oversee the smooth running of meetings for the Director, including room bookings, greeting visitors, managing the videolink and taking notes on request;
- Assemble briefings for the Director in advance of meetings;
- Take and circulate minutes of team meetings and awaydays o Support the team with other admin tasks as requested.
Skills, experience and competencies
Essential
- Experience carrying out admin tasks in an office environment, including basic finance tasks (eg. raising POs, filing invoices);
- Familiarity with Outlook and MS software, excel in particular;
- Highly organised and proactive;
- Excellent communication skills (verbal/writing);
- Appreciation of the objectives and activities of Smart Energy GB;
- Appreciate the diversity of the people and communities of Great Britain and embrace this diversity in your approach to work.
Advantageous
- Energetic and enthusiastic approach;
- Familiarity with Powerpoint;
- Experience in a policy or communications environment.
All disabled applicants who meet the minimum requirements of the job as set out in the job description and person specification will be guaranteed an interview if requesting to be considered under this scheme.
Diversity
Smart Energy GB actively encourages applications from those groups currently under-represented in our sector. We’re building a team that is able to understand the needs of and effectively communicate with the whole of our diverse nation. So, if you’re applying for a job with us, we’d like to hear how you can help us do this. And we want to hear from you if there’s anything we can do to make our interview process or working environment more inclusive and to meet your particular needs.
The benefits
Every member of our team goes above and beyond, helps one another out and contributes to the achievement of our ambitious goals. We think it’s only right for us to reward them accordingly:
- Competitive pension scheme;
- 25 days annual leave (plus bank holidays);
- Subsidised gym memberships;
- Season ticket loan;
- 5 annual volunteer days;
- Option to buy additional annual leave;
- Cycle to work scheme;
- Childcare voucher scheme;
- Free breakfast – to support a positive working environment, a free breakfast and healthy snacks are provided everyday.